1.1.      Background, objective and purpose of this Hand Book

The Right to Information Act, 2005 (Central Act 22 of 2005) has been enacted to provide for setting out a practical regime of the right to information for citizens to secure access to information under the Control of Public authorities, in order to promote transparency and accountability in the working of every Public Authority. This publication under section 4(1) of the Right to Information Act sets out the obligations of public authorities concerned with District Administration





1.2.    Intended users of this book


Members of public, officers and staff concerned with District Administration will be the users of this Hand Book










1.3.    Appellate Authority andPIOs



Office††† ††††Appellate Authority††††††† PIO†† †††††††††††††††††††††APIO

DCís Office†† ††††††Mr.R C Jain,ACS, DC††††††† Mr. S. K. Das, ACS, ADC†††† Mr. R K Mahanta,ACS,

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† ††††††††† SDO(S)

Circle Offices†††† Mr. S Sarma,ACS,ADC†††† 1. Mr. K Talukdar,ACS,CO,†† Mr. D Kakati,LM

††††††††††† ††North Guwahati

††††††††† 2. Mr. D Das,ACS,CO,Hajo††† Mrs. S Baishya,ACS

††††††††††††††††††††††††††††††††††††††††††††††† ††††††††† CO(A),Hajo

††††††††† 3. Mr. G Das,ACS,CO††††††††††† Mr. C Swargiary,LM

††††††††††† Kamalpur

††††††††† 4. Mr. M Sureka,ACS,CO††††† Mr. M Das, SK

†††††††††††† Rangia

††††††††† 5. Mr. O A Badsah,ACS,CO††Mrs. S Deka,CO(A)

†††††††††††† Palasbari

††††††††† 6. Mr. P Barkakati,ACS,CO††Mrs. I G Konwor,ACS

†††††††††††† Chaygaon††††††††††††††††††††††††† †††CO(A)

††††††††† 7.Mr. P Barkakati,ACS,CO†† †††Mr. M Das,LM

††††††††††††† Goroimari

††††††††† 8. Mr. D Kalita,ACS,CO†††††† ††Mr. D Das,SK

†††††††††††† Boko

††††††††† 9. Mr D Das,ACS,CO††††††††† ††Mr. N Das,SK

†††††††††††† Chamaria

†††††††† 10. Mr. N Ojah,ACS,CO††††††† †††Mr. A Ali,SK

††††††††† Nagarbera

F & CS Branch†† Mr. S K Das,ACS,ADC††††††† Mr. J Rajbongshi, Deputy Director, F & CS

Election Branch†† Mr. B P Kakati,ACS, ADC†† Mr. P Mahanta,ACS,EO








1.4.    Procedure and Fee Structure for getting information


Govt. Notification No. AR 78/2005/142 dtd. 2/1/06 on Assam Right to Information (Registration fee and Cost) Rules.



(a)    Every†† applicationforobtaininginformationundersub-section (1) of section 6 of the Act shall be accompanied by application fee of Rs 10/- by way of cash against proper receipt or byDemand Draft or Bankers Cheque payable to the Authorized Officer of the Public Authority.

(b)    For providing the information under sub-section (1) of Section 7 of the Act, a fee shall be charged by way of cash against proper receipt or by Demand Draft or Bankers Cheque payable to the Authorized Officer of the Public Authority at the following rates :-

(i)                Rupees two foreach page ( A-4 or A-3 size paper) created or copied;

(ii)              Actual charge or cost price of a copy in larger size paper;

(iii)            Actual cost or price for samples or models; and

(iv)            For inspection of records, no fee for the first hour, and a fee of rupees five for each fifteen minutes (or fraction thereof) thereafter.


(c)    For providing the information under sub-section (5) of Section 7, the fee shall be charged by way of cash against proper receipt or by Demand Draft or Bankers Cheque payable to Authorized Officer of the Public Authority at the following rates:-

(i)                For information provided in diskette or floppy Rs. 50/- per diskette or floppy, and

(ii)             For information provided in printed form at the price fixed for suchpublication or Rupees two per page of photocopy for extracts from the publication.



Particulars of Organization, functions and duties


1.†† Name & Address :††††††


††††††††††††††††††††††††††††††††††††††††††††††† Office of the Deputy Commissioner,

†††††††††† ††††††††††††††††††††††††††††††Kamrup,Guwahati-781001

2†† Functions and duties

Administrative Functions :

†††† The office acts as the administrative head quarter of the district, and maintains constant co-ordination with all Govt. departments for smooth functioning of the administrative machinery under the existing law, rules and procedures of the Govt.

†††† The office is accountable for maintenance of public peace and democratic procedure. It is the prime duty of the office to ensure that the governance is run smoothly ensuring proper maintenance of peace and order.

†††† Related functions of Administration Branch :

Issue of PRC, Birth ,Caste & Non Creamy Layer Certificate, Arms License, Freedom Fighter matters, License of SK Oil, all NOCsetc.

††††† Related functions of MagistracyBranch :


1.Maintenance of Law & Order and public tranquility .

2. Cases u/s 107,145,146,133 of Cr.PC.

3. Issuing permission for public functions.

4.Passport matters.

5. Counter Insurgency Operation.

6. Border area disputes.

7. NRC.

8. Matters related to earth cutting.



Developmental functions :

††††† ††The office monitors all the developmental works taken up by concerned departments in the district. The infrastructure development works carried out by departments like PWD(Roads), PWD(Building), Water Resource Department, DRDA, Fisheries , Local area Development fund of MPs and MLAs , Schemes taken up under FDR(CRF) etc. are monitored by this office. Different schemes under social assistance programmeinitiated by Govt. from time to time like NFBS, Old Age Pension , Kalpatoru etc are directly dealt by the office. Vital programmes like national Rural Health Mission are also directly monitored by the office.


†††† Related functions of DevelopmentBranch :


1.     Implementation & Monitoring ofschemes under Social AssistanceProgramme(NFBS,Old Age pension, Kalpatoru etc.)

2.     Monitoring of functioning of schemes under DRDA .

3.     Monitoring of schemes under District Development Plan.

4.     Buniyad / Untied fund /MPLAD/MLALAD/Jyanjyoti/Randhanjyoti etc.



Revenue functions :

†††† The Deputy Commissioner is also the District Collector, and hence the office acts as the Head Quarter for Revenue Administration for the district. The Revenue Circle Offices are the grass root level units of Revenue Administration under this office, and all the functions of Revenue Circles are directly supervised by this office. Assessment of land revenue, collection of land revenue, maintenance and updating of revenue records, allotment of land to the landless, settlement of land, mutation of new landholders on transfer of land, partition of Pattas, reclassification of landand reassessment of land revenue subsequent upon change of use of land, eviction of encroachers of Govt. land , ensuring safeguard to indigenous land holders belonging to protected class against intruders etc. are the prime functions related to revenue administration. Another very important function related to revenue is Land Acquisition.


††† Related functions of Revenue(RKG)Branch :


1.    Land records and issue of copy of Sadar Jamabandi.

2.    Revenue Appeal Cases.

3.    Reassessment of land revenue/ Reclassification of land

4.    Char survey

5.    Demarcation matters




†††Related functions of Touzi Nabis Branch :

††††† Monitoring of collection of land revenue by Mouzadars




†††† Related functions ofSettlement Branch :

1.    Allotment & settlement of land .

2.    Conversion of Annual Patta to Periodic Patta.

3.    Chapter X of ALRR ( Tribel Belt).

4.    Encroachment matters.

5.    Land Valuation.


†††† Related functions of land ReformsBranch :

1.    Allotment & settlement of Ceiling surplus land.

2.    Allotment of land acquired under Religious & Charitable Institutions Act.

3.    Tenancy matters.

4.    Annuity for religious institutions.


Matters related to Relief and Rehabilitation

††††† The office looks after the entire works of rescue,relief and rehabilitation in case of calamities . Contingency plans are prepared for natural calamities like flood and drought . During calamities, relief works are carried out amongst the affected population by way of distribution of food , medicine and materials for shelter. When agriculture is damaged by floods or drought , measures are taken for providing seed, fertilizers and other support to the affected farmers. In case of death and damage of property in fire, thunderbolt, extremist violence etc., the office looks after the payment of financial relief(ex-gratia) to the victims.

†† The office also looks after the works of repair and renovation of flood affected infrastructure under FDR(CRF) schemes.



Function related to conduct of elections / bye-elections


†† (i) ††The office conducts the following elections :

1. Assam Legislative Assembly in respect of LACs in the district (by Election Branch)

2. Lok Sabha in respect of HPCs in the district(by Election Branch).

3. Elections to municipal bodies in the district(by Development Branch).

4. Elections to Zila Parishad, Anchalik Panchayats and Gram

††† Panchayats(by Development Branch).


(ii)It is ensured that the elections are conducted in a free and fair manner and in accordance with all relevant Acts, Rules and executive directions of the Election Commission of India under the supervision of the Chief Electoral Officer, Election Department, Govt. of Assam.


(iii)           Preparation of an error free electoral roll for the constituencies in the district.



Grievance redressal mechanism :


††††††††††††††† District Facilitation Centre acts as the direct link between the public and the administration. All the Community Information Centres set up at Development Block level acts as the branches of the District Facilitation Centre.


†††††††††††† The petitionsreceived at the facilitation centre are registered and acknowledgement slips are issued to the petitioners with tentative date of redressal.


††††††††††††† The petitions are then directed to concerned Branch Officers who ensures timely enquiry and generation of reports accordingly.


††††††††††††† The petitioner receives necessary document/certificate/reply on date already fixed.


†††††††† †††The Deputy Commissioner monitors the entire process from receipt of petitions to delivery of reply on a regular basis and takes corrective steps if necessary.



Functions related to National Rural Health Mission


††††††††† Recognising the importance of Health in the process of economic and social development and improving the quality of life of our citizens, the Government of India has resolved to launch the National Rural Health Mission to carry out necessary architectural correction in the basic healthy care delivery system. Involvement of PRIs and NGOs, Improvement of existing Health Institutions, promote access to improved healthcare at household level through Accredited Social Health Activists(ASHA) , Total Sanitation Campaign, District Health Society, Janani Suraksha Yojana etc. are some of the prime objectives of the Mission.

†††††††††††††† The Deputy Commissioner is the Chairman of District Health Society under the Mission. All works related to the Mission are monitored by the Deputy Commissioner. Infrastructure Development works of CHCs, PHCs and Sub Centres, Selection of ASHA, Immunisation Weeks, JSY are supervised and monitored by the Deputy Commissioner.


Other Functions

(i)                Matters related to Food & Civil Supplies(PDS).

(ii)              Matters related to Excise

(iii)            Registration

(iv)            Rural Development through DRDA

(v)              Treasury

(vi)            Planning & Development

(vii)          Bakijai

(viii)        Matters related to fishery



2.               Structure of the Official set up


†††††††††††††††††† The Deputy Commissioner


††††††††††††††††† Addl. Deputy Commissioner



††††††† Finance & Accounts Officer

†††††††††††††††††††††††††††††††††††††††††††††††††††††††††Sub Divisional Officer(Civil),Rangia

†††††† Senior Planning Officer††††††††††††† for Rangia Sub Division

†††††††††††††††††††††††††††††††††††††††††††††††† ††††††††††††††††††††††&

†††††† Superintendent, Excise†††††††††††† Sub Divisional Officers(Sadar) for

††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Head Quarter Sub Division

††††† Deputy Director,F & CS


††††††† Treasury Officer††††††††††††††††††††††† Extra Assistant Commissioners

†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Election Officer

†††††† Sub Registrar†††††††††††††††††††††††††††††††††††††††† Circle Officers


††††††††††††††††††††††††††††††††††††† Revenue Sirastadar



††††††††††††††††††† †††††††††††††††††††††Office Assistant






4Working hours for office

The working hours for all offices are from 10.00 hours to 17.00 hours with no break on all working days during the months April to October and from 10.00 hours to 16-15 hours in the months November to March.


(Note : Applications / petitions under the Right to Information Act / Rules will be accepted during office hours on the working days only).





5. Powers and duties of officers and employees


Deputy Commissioner


†††††† †††††The Deputy Commissionerís office in every district epitomizes the face of the Government for its citizens. It reflects the endeavour of the State in fulfilling the dreams and aspirations of the people. The mission of this office is to ensure the availability of services provided by the Government to the citizens by minimizing the gap between the public and the administration.

††††††† The Deputy Commissioner is an officer of the Government of Assam to co-ordinate and supervise, under the superintendence, direction and control of the Govt. of Assam, all works related to administration, development, welfare, revenue, law and order and all other matters pertaining to governance in the district. The Deputy Commissioner is the administrative head of the district and he is the District Magistrate. The deputy Commissioner is also the District Election Officer , and he supervises all works in connection with the preparation, revision and correction ofthe electoral rolls for all parliamentary, assembly constituencies within the district. The District Election Officer coordinates and supervises all work in the district or in the area within his jurisdiction in connection with the conduct of all elections to Parliament and the Legislature of the State.



Addl Deputy Commissioners

Addl. Deputy Commissioners are next in hierarchy to the Deputy Commissioner and performs different duties on behalf of the Deputy Commissioner. Separate subjects are dealt by them under the supervision of the Deputy Commissioner. Major subjects like administration, magistracy, revenue, development , land acquisition are dealt by the Addl. Deputy Commissioners . Revenue Appeal Cases and miscellaneous cases related to revenue matters. They are also the Addl. District Magistrates.


Sub Divisional Officers

Sub Divisional Officer(Civil),Rangiais the administrative head of Rangia Sub Division which is the only out lying Sub Division in Kamrup District. He performs most of the functions of the Deputy Commissioner under the supervision of the Deputy Commissioner. Sub Divisional Officers(Sadar) perform their duties in the office of the Deputy Commissioner , and different matters are allotted to them. They are also Sub Divisional Magistrates.





Extra Assistant Commissioners

Extra Assistant Commissioners are branch officers of different branches. They are also Executive Magistrates.


Revenue Sirastadar

Revenue Sirastadar is the immediate supervisor officer of all works in the office..