GOVT. OF
OFFICE OF THE DEPUTY
COMMISSIONER : KAMRUP ,GUWAHATI
INFORMATION
HAND BOOK UNDER SECTION 4(1) OF
THE RIGHT TO INFORMATION ACT, 2005
Introduction
1.1. Background,
objective and purpose of this Hand Book
The Right to Information Act, 2005 (Central Act 22 of 2005) has been
enacted to provide for setting out a practical regime of the right to
information for citizens to secure access to information under the Control of
Public authorities, in order to promote transparency and accountability in the
working of every Public Authority. This publication under section 4(1) of the
Right to Information Act sets out the obligations of public authorities
concerned with District Administration
1.2. Intended users of this
book
Members of public, officers and
staff concerned with District Administration will be the users of this Hand
Book
1.3. Appellate Authority
and PIOs
Office
Appellate Authority PIO APIO
DC’s Office Mr.R
C Jain,ACS, DC Mr. S. K. Das, ACS,
ADC Mr. R K Mahanta,ACS,
SDO(S)
Circle Offices Mr.
S Sarma,ACS,ADC 1. Mr. K
Talukdar,ACS,CO, Mr. D Kakati,LM
2. Mr. D Das,ACS,CO,Hajo Mrs. S Baishya,ACS
CO(A),Hajo
3. Mr. G Das,ACS,CO Mr. C Swargiary,LM
Kamalpur
4. Mr. M
Sureka,ACS,CO Mr. M Das, SK
Rangia
5. Mr. O A
Badsah,ACS,CO Mrs. S Deka,CO(A)
Palasbari
6. Mr. P
Barkakati,ACS,CO Mrs. I
G Konwor,ACS
Chaygaon CO(A)
7.Mr. P
Barkakati,ACS,CO Mr. M Das,LM
Goroimari
8. Mr. D
Kalita,ACS,CO Mr. D
Das,SK
Boko
9. Mr D Das,ACS,CO Mr. N Das,SK
Chamaria
10. Mr. N
Ojah,ACS,CO Mr. A Ali,SK
Nagarbera
F & CS
Branch Mr. S K Das,ACS,ADC Mr. J Rajbongshi, Deputy Director, F
& CS
Election
Branch Mr. B P Kakati,ACS, ADC Mr. P Mahanta,ACS,EO
1.4. Procedure and Fee
Structure for getting information
Govt. Notification No. AR 78/2005/142
dtd.
(a) Every application for
obtaining information under
sub-section (1) of section 6 of the Act shall be accompanied by
application fee of Rs 10/- by way of cash against proper receipt or by Demand Draft or Bankers Cheque payable to the
Authorized Officer of the Public Authority.
(b) For providing the information under sub-section (1) of Section 7 of the
Act, a fee shall be charged by way of cash against proper receipt or by Demand
Draft or Bankers Cheque payable to the Authorized Officer of the Public
Authority at the following rates :-
(i)
Rupees two for each page ( A-4 or A-3 size paper) created or
copied;
(ii)
Actual charge or cost price of a
copy in larger size paper;
(iii)
Actual cost or price for samples or
models; and
(iv)
For inspection of records, no fee
for the first hour, and a fee of rupees five for each fifteen minutes (or
fraction thereof) thereafter.
(c) For providing the information under sub-section (5) of Section 7, the
fee shall be charged by way of cash against proper receipt or by Demand Draft
or Bankers Cheque payable to Authorized Officer of the Public Authority at the
following rates:-
(i)
For information provided in diskette
or floppy Rs. 50/- per diskette or floppy, and
(ii)
For information provided in printed
form at the price fixed for such
publication or Rupees two per page of photocopy for extracts from the
publication.
Particulars of Organization, functions and duties
1. Name & Address :
Office of the Deputy Commissioner,
Kamrup,Guwahati-781001
2 Functions and duties
Administrative Functions :
The office acts as the
administrative head quarter of the district, and maintains constant
co-ordination with all Govt. departments for smooth functioning of the
administrative machinery under the existing law, rules and procedures of the
Govt.
The office is accountable for
maintenance of public peace and democratic procedure. It is the prime duty of
the office to ensure that the governance is run smoothly ensuring proper
maintenance of peace and order.
Related
functions of Administration Branch :
Issue of PRC, Birth ,Caste & Non Creamy
Layer Certificate, Arms License, Freedom Fighter matters, License of SK Oil,
all NOCs etc.
Related
functions of Magistracy Branch :
1.Maintenance of Law & Order and
public tranquility .
2. Cases u/s 107,145,146,133 of
Cr.PC.
3. Issuing permission for public
functions.
4.Passport matters.
5. Counter Insurgency Operation.
6. Border area disputes.
7. NRC.
8. Matters related to earth cutting.
Developmental functions :
The office monitors all the
developmental works taken up by concerned departments in the district. The
infrastructure development works carried out by departments like PWD(Roads),
PWD(Building), Water Resource Department, DRDA, Fisheries , Local area
Development fund of MPs and MLAs , Schemes taken up under FDR(CRF) etc. are
monitored by this office. Different schemes under social assistance
programme initiated by Govt. from time
to time like NFBS, Old Age Pension , Kalpatoru etc are directly dealt by the
office. Vital programmes like national Rural Health Mission are also directly
monitored by the office.
Related functions of
Development Branch :
1. Implementation
& Monitoring of schemes under Social
Assistance Programme(NFBS,Old Age
pension, Kalpatoru etc.)
2. Monitoring
of functioning of schemes under DRDA .
3. Monitoring
of schemes under District Development Plan.
4. Buniyad /
Untied fund /MPLAD/MLALAD/Jyanjyoti/Randhanjyoti etc.
Revenue functions :
The Deputy Commissioner is also the District Collector, and hence the
office acts as the Head Quarter for Revenue Administration for the district. The
Revenue Circle Offices are the grass root level units of Revenue Administration
under this office, and all the functions of Revenue Circles are directly
supervised by this office. Assessment of land revenue, collection of land
revenue, maintenance and updating of revenue records, allotment of land to the
landless, settlement of land, mutation of new landholders on transfer of land,
partition of Pattas, reclassification of land
and reassessment of land revenue subsequent upon change of use of land,
eviction of encroachers of Govt. land , ensuring safeguard to indigenous land
holders belonging to protected class against intruders etc. are the prime
functions related to revenue administration. Another very important function
related to revenue is Land Acquisition.
Related
functions of Revenue(RKG) Branch :
1.
Land records and issue of copy of Sadar
Jamabandi.
2.
Revenue Appeal Cases.
3.
Reassessment of land revenue / Reclassification of land
4.
Char survey
5.
Demarcation matters
Related functions of Touzi Nabis Branch :
Monitoring of collection of land revenue by
Mouzadars
Related
functions of Settlement Branch :
1.
Allotment & settlement of land .
2.
Conversion of Annual Patta to Periodic
Patta.
3.
Chapter X of ALRR ( Tribel Belt).
4.
Encroachment matters.
5.
Land Valuation.
Related
functions of land Reforms Branch :
1.
Allotment & settlement of Ceiling
surplus land.
2.
Allotment of land acquired under Religious
& Charitable Institutions Act.
3.
Tenancy matters.
4.
Annuity for religious institutions.
Matters related to Relief and
Rehabilitation
The office looks after the entire works of rescue,relief and
rehabilitation in case of calamities . Contingency plans are prepared for
natural calamities like flood and drought . During calamities, relief works are
carried out amongst the affected population by way of distribution of food ,
medicine and materials for shelter. When agriculture is damaged by floods or
drought , measures are taken for providing seed, fertilizers and other support
to the affected farmers. In case of death and damage of property in fire, thunderbolt,
extremist violence etc., the office looks after the payment of financial
relief(ex-gratia) to the victims.
The office also looks after the works of
repair and renovation of flood affected infrastructure under FDR(CRF) schemes.
Function related to conduct of
elections / bye-elections
(i) The office conducts the following elections :
1. Assam Legislative Assembly in respect of LACs
in the district (by Election Branch)
2. Lok Sabha in respect of
HPCs in the district(by Election Branch).
3. Elections to municipal
bodies in the district(by Development Branch).
4. Elections to Zila
Parishad, Anchalik Panchayats and Gram
Panchayats(by Development Branch).
(ii) It is ensured that the elections are conducted in a
free and fair manner and in accordance with all relevant Acts, Rules and
executive directions of the Election Commission of India under the supervision
of the Chief Electoral Officer, Election Department, Govt. of Assam.
(iii)
Preparation
of an error free electoral roll for the constituencies in the district.
Grievance redressal mechanism :
District Facilitation Centre
acts as the direct link between the public and the administration. All the
Community Information Centres set up at Development Block level acts as the
branches of the District Facilitation Centre.
The
petitions received at the facilitation
centre are registered and acknowledgement slips are issued to the petitioners
with tentative date of redressal.
The petitions are
then directed to concerned Branch Officers who ensures timely enquiry and
generation of reports accordingly.
The petitioner
receives necessary document/certificate/reply on date already fixed.
The Deputy Commissioner monitors the entire
process from receipt of petitions to delivery of reply on a regular basis and
takes corrective steps if necessary.
Functions
related to National Rural Health Mission
Recognising the importance of Health
in the process of economic and social development and improving the quality of
life of our citizens, the Government of India has resolved to launch the
National Rural Health Mission to carry out necessary architectural correction
in the basic healthy care delivery system. Involvement of PRIs and NGOs,
Improvement of existing Health Institutions, promote access to improved
healthcare at household level through Accredited Social Health Activists(ASHA)
, Total Sanitation Campaign, District Health Society, Janani Suraksha Yojana etc.
are some of the prime objectives of the
The Deputy
Commissioner is the Chairman of District Health Society under the
Other Functions
(i)
Matters related
to Food & Civil Supplies(PDS).
(ii)
Matters related
to Excise
(iii)
Registration
(iv)
Rural Development
through DRDA
(v)
Treasury
(vi)
Planning &
Development
(vii)
Bakijai
(viii)
Matters related
to fishery
2.
Structure of the Official set up
The Deputy
Commissioner
Addl. Deputy Commissioner
Finance & Accounts Officer
Sub
Divisional Officer(Civil),Rangia
Senior Planning Officer
for Rangia Sub Division
&
Superintendent,
Excise Sub Divisional
Officers(Sadar) for
Head Quarter Sub Division
Deputy Director,F & CS
Treasury Officer Extra Assistant
Commissioners
Election Officer
Sub
Revenue Sirastadar
Office Assistant
4 Working hours for office
The
working hours for all offices are from 10.00 hours to 17.00 hours with no break
on all working days during the months April to October and from 10.00 hours to 16-15 hours in the months November to
March.
(Note : Applications / petitions under the Right to Information Act
/ Rules will be accepted during office hours on the working days only).
5. Powers and duties of officers
and employees
Deputy
Commissioner
The Deputy
Commissioner’s office in every district epitomizes the face of the Government
for its citizens. It reflects the endeavour of the State in fulfilling the
dreams and aspirations of the people. The mission of this office is to ensure
the availability of services provided by the Government to the citizens by
minimizing the gap between the public and the administration.
The Deputy Commissioner is an officer of the Government of Assam to
co-ordinate and supervise, under the superintendence, direction and control of
the Govt. of Assam, all works related to administration, development, welfare,
revenue, law and order and all other matters pertaining to governance in the
district. The Deputy Commissioner is the administrative head of the district and
he is the District Magistrate. The deputy Commissioner is also the District
Election Officer , and he supervises all works in connection with the preparation, revision and
correction of the electoral rolls for
all parliamentary, assembly constituencies within the district. The District
Election Officer coordinates and
supervises all work in the district or in the area within his jurisdiction in
connection with the conduct of all elections to Parliament and the Legislature
of the State.
Addl
Deputy Commissioners
Addl. Deputy Commissioners are next in hierarchy to the
Deputy Commissioner and performs different duties on behalf of the Deputy
Commissioner. Separate subjects are dealt by them under the supervision of the
Deputy Commissioner. Major subjects like administration, magistracy, revenue,
development , land acquisition are dealt by the Addl. Deputy Commissioners . Revenue
Appeal Cases and miscellaneous cases related to revenue matters. They are also
the Addl. District Magistrates.
Sub
Divisional Officers
Sub Divisional Officer(Civil),Rangia is the administrative head of Rangia Sub
Division which is the only out lying Sub Division in Kamrup District. He
performs most of the functions of the Deputy Commissioner under the supervision
of the Deputy Commissioner. Sub Divisional Officers(Sadar) perform their duties
in the office of the Deputy Commissioner , and different matters are allotted
to them. They are also Sub Divisional Magistrates.
Extra
Assistant Commissioners
Extra Assistant Commissioners are branch officers of different
branches. They are also Executive Magistrates.
Revenue
Sirastadar
Revenue Sirastadar is the immediate supervisor officer of
all works in the office..